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Camp Registration

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Registering for Resident Camp
Registration for sessions can be done online or by mail or fax. Online registration is recommended because placement is immediate with online registration. You will know instantly if your camper has made it into the session or if she will be placed on the waitlist. Follow these instructions to register online.

To register via mail or fax, use the registration form. Please note that faxed or mailed registration forms can take up to five business days to process. Your registration includes the camp session activities, a camp T-shirt and patch (both given at camp on the last day). You may also choose to pre-pay your Trading Post or Ship’s Store allowance upon registration.

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Confirmations
Those registering online will receive immediate confirmation to the email address on file with the camper’s membership profile. Those registering via mail or fax will receive an email confirmation once their registration has been processed. This could take up to five business days after it is received at the main GSSJC office.

If you have not received your automated email confirmation without 24 hours of registering online or within seven business days of submitting a paper registration form, please email registration@sjgs.org.

**Please note that all registration confirmations and camp communications are sent via email. We use the email address that is noted on your camper’s membership profile. Please make sure you are using a valid and current email address to avoid missing any important information and reminders that may be sent out before camp. Any changes to your current email address on file can be made online via the activities registration site.

Waitlist Registration
When a camp session is full, there is an option to register for the session on a waitlist. When registering for a waitlist spot, you must pay either the deposit or the entire camp fee to hold that spot on the waitlist. If a girl is not placed in the camp session from the waitlist, a full refund will be processed. New sessions may be created based on waiting list.

Payments
A $50 deposit per session is required for all registration, with the exception of those requesting a full campership. The $50 deposit is non-transferable and non-refundable. You are free to make payments at any time on your camp balance. Payment in full is due no later than four weeks before the session date.

See the table below for payment due dates for summer 2017:

Week  Full Camp Payment Due By: 
 Week 1 (June 12-16)   May 14, 2017
 Week 2 (June 18-23)  May 21, 2017
 Week 3 (June 25-30)   May 28, 2017
 Week 4 (July 5-7)  June 7, 2017
 Week 5 (July 19-14)  June 11, 2017
 Week 6 (July 16-21)  June 18, 2017
 Week 7 (July 23-28)  June 25, 2017

Before the due date, an invoice will be sent to each registrant's address on file, noting any remaining balance. After the due date, GSSJC reserves the right to place a camper on the waiting list in your space if you have not paid your balance.

Payment Installments
Once you register, you are free to make layaway payments to your camp balance as often as you’d like. Payments can be made online, in any amount, to your camp balance as often as you would like. Payments also can be sent to: GSSJC Resident Camp Registrars, 3110 Southwest Fwy., Houston, Texas 77098

Make sure to note the camper's name, week and session on the check or money order so payments are properly credited. There is no limit on the number of payments you make to your camp balance. However, GSSJC asks that each mailed in payment be a minimum of $10.

***All registrations made after the payment due date (see chart above) must be paid in full.

If you need assistance with paying your daughter’s fees online, email the GSSJC Customer Service Department at customerservice@sjgs.org or call 713-292-0300 for assistance. Customer Service hours are 8 a.m. – 5 p.m., Monday through Friday.

Refund Policy
The $50 deposit is nonrefundable and nontransferable.

If you cancel in writing by camp fee balance due date (see chart above), a full refund of all camp fees paid, minus the $50 non-refundable and non-transferable deposit, will be made.

Cancellations made after the camp fee balance due date will only result in a refund (minus the deposit), if a camper from the waitlist can take your camper’s spot. (Please note that this is not a guarantee.)

Should a medical issue arise prior to camp check in, your camper can be rescheduled into a later session, if available, at no charge. If that option is not possible, a refund of the remaining balance will be made, minus the deposit. Rescheduling or a refund due to a medical reason can only be made with a note from a doctor. You must notify the Resident Camp Registrars (713-292-0370) no later than the first day of your camper’s session of an illness in order to reschedule or receive a refund. All documentation must be received by August 15, 2017 in order to process any refunds. Refunds will not be processed until all documentation is received.

Should your camper need to change to another session or week due to non-medical reasons, requests will be accommodated based on availability. Please note that since the $50 deposit is nonrefundable and nontransferable, a new $50 deposit will be due for the new session.

***All cancellation or session change documentation should be emailed to registration@sjgs.org or faxed to 713-292-0343, Attn: Resident Camp Registrar.

Cookie Dough
Girls who earn Cookie Dough by participating in the Girl Scout Cookie Program can apply a portion or all Cookie Dough toward the balance of the camp fee by sending the original Cookie Dough with the payment form. Cookie Dough may not be used toward the down payment.

Camperships
Financial assistance for resident camp, called a Campership, is partially underwritten by GSSJC. The remainder of the money comes from donations. To apply for a Campership, fill out the campership application form. You are required to pay the $50 deposit unless you are applying for a full campership.

If applying for a full campership or if registering via fax or mail, please return the Campership Application and the registration form in the same envelope with any payments you will be making. Camperships cover the cost of the camp session only and do not include Trading Post/Ship’s Store allowances or camp packs.

Camperships are awarded on a first-come, first-served basis and requests for camperships are due no later than April 15, 2017. Requests received after that date will be made only if funds are available. A committee of volunteers will review your completed application, and you will receive notification if you are awarded a campership. Camperships are awarded based on individual family’s needs. The information collected from your confidential application is not used for any other purpose.

Want to help send a girl to camp? Anyone wishing to make a contribution to the Campership Fund may send a check to:

GSSJC Campership Fund 3110 Southwest Fwy. Houston, TX 77098

Indicate this is the fund to which you wish to contribute by writing “campership donation” on the memo line. Your contribution is tax deductible.

Membership
Each camper must be a registered member of Girl Scouts of San Jacinto Council before they come to camp. Girls who are not registered members of GSSJC for the 2016-2017 membership year may register or renew their membership online and pay the $15 registration fee.

If you are unsure what level your girl is in, see the chart below. All grades are as of fall 2017:

Girl Scout Daisies - Kindergarten and 1st grade

Girl Scout Brownies - 2nd and 3rd grade

Girl Scout Juniors - 4th and 5th grade

Girl Scout Cadettes - 6th, 7th and 8th grade

Girl Scout Seniors - 9th and 10th grade

Girl Scout Ambassadors - 11th and 12th grade

Girl Scouting is open to all girls in grades kindergarten through 12th grade and to adults, both women and men, who subscribe to the Girl Scout Promise and Law.

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